District grants offer clubs and districts flexibility in carrying out activities that support the Foundation’s Mission. Districts are encouraged to distribute these grant funds for relatively short-term activities, primary of a local community nature.
Each year our Rotary Clubs and Rotarians give to The Rotary Foundation (TRF). Each year that money is placed, as secured principal, in an interest-bearing account by TRF, and allowed to mature for three years. These are donations, primarily made to TRF Annual-Share Fund. At the end of that third year, TRF returns 48% of that donated principal to Districts in the form of District Designated Funds (or DDF).
The amount received each year depends upon the generosity of Clubs and Rotarians in the three years prior to when we receive DDF. For example, the amount of DDF to be received for RY 2022/2023 depends upon the giving in RY 2019/2020.
Districts are permitted by TRF to use up to 50% of DDF for their Club District Grants program. These monies may be used on projects that fit under one or more of Rotary’s Seven Areas of Focus. For example:
- Humanitarian projects,
- Scholarships for any level, length of time, location, or area of study
- Youth programs, including Rotary Youth Exchange, Rotary Youth Leadership Awards (RYLA), Rotaract, and Interact
- Vocational training teams, which are groups of professionals who travel abroad either to teach local professionals about their field or to learn more about it themselves.
Grant Application & Required Reports
District Grant Requirements/Process
No later than May 1, 2022 – Clubs should be completing their RY 2021/2022 District Grant Projects. Clubs owe a final report and accounting on these projects via the RY 2021/2022 FINAL report form. This report is due no later than May 1. Please contact RY 2021/2022 District Grant Chair, Bobby Baker (email@example.com) for the report form to use and to answer any questions that you may have.
No later than June 1, 2022 – Clubs’ applications must be received no later than this date to participate in the Club District Grant for RY 2022/2023. Please see the three required forms to use below. Clubs must agree and executed the MOU from The Rotary Foundation (TRF) about their requirements for Rotary Grants. Clubs must also execute the additional MOU for the District concerning our requirements for the Club District Grant Program. Changing circumstances experienced in both our TRF and District cause us to make some changes to this program. Please be sure you thoroughly read, understand and plan your District Grant project and application with these changes in mind.
District 7610 Club District Grant Program – Things to know before you apply!
Several trends experienced over the last three years, have caused The Rotary Foundation (TRF) to adjust the overall Grant system. TRF is experiencing an explosion of Global Grant submissions. This is wonderful but demands that TRF process, assess and increase reporting requirements differently to retain their high level of quality accounting and fairness to all.
Some of the changes being made by TRF in turn are modifying some of our District’s DDF operations. TRF rules allow Districts to provided up to 50% of DDF available to clubs in the form of District Grants. TRF allows Districts flexibility in how they determine what amount of funds will be provided through their District Grant system.
Our District, too, is experiencing a similar trend with more clubs applying for Global Grant together with more Clubs applying for District Grants. Thus, District modifications will apply for District Grants for projects executed use in RY 2022/2023.
Due to several factors, the Annual-Share TRF donations from our Rotary Clubs and Rotarians were much lower than compared to donations made in the previous RY 2018/2019. Hence, our District DDF return will be lower than clubs enjoyed this year.
Please review these modifications and include them in planning for your District Grant application.
- Only Rotary Clubs in good-standing may apply. This means that by May 1 clubs which have paid their Rotary International and District club dues, may apply for District Grants. Further, if a club has a club charter issue pending, please advise the District Grants Chair and District Rotary Foundation Chair immediately to discuss what your District Grant status may be.
- TRF is strongly encouraging that District Grants be used by Rotary Clubs for local community projects. This increases the visible benefit that Rotary Clubs provide to their community.
- TRF and our District strongly encourage clubs to work together in local community projects so that their pooled District Grants monies make an even bigger positive impact in your local communities.
- Do not expect District Grant Funds to be available to your clubs for your approved project before mid-to-late October 2022.
- Several Clubs may pool their District Grant monies to get a new international project off the ground that would not otherwise qualify yet for Rotary Global Grant.
- Clubs doing so are expected to move that project towards a Rotary Global Grant project in three years.
- If the international project funded by several clubs through District Grants has a pooled amount of $25,000 or more (at any time) then the project must be converted to and submitted through the Rotary Global Grant system for better accounting and support.
- Like Global Grants, District Grants may be used on community projects that fit under one or more of the Seven Areas of Rotary Focus.
- For RY 2022/2023 all clubs in good-standing that apply for a District Grant will receive the same amount.
- Clubs receiving District Grants will still be required to add +10% of the total dollars of the grant to the final District Grant amount used.
- However, beginning in RY 2022/2023 for District Grant new application filings by June 1, 2023, for use in RY 2023/2024… each club that applies for a District Grant is expected to have achieve a per capita giving level (to be determined in early 2023) to the TRF Annual-Share fund.
Progress & Final Reports
2021-22 Application due June 1, 2021
2022-23 Application due June 1, 2022
2021-22 Progress Report due January 5, 2022
2022-23 Progress Report due January 4, 2023
List total Income including the club 10% contribution and any expenditures to date.
2021-22 Final Grant report due May 1, 2022
2022-23 Final Grant report due May 1, 2023
Verify total income and complete all project disbursements with copies of receipts, cc statements and other financial information.
Clubs must submit a final report to the District upon expenditure of the grant funds. Receipts for expenditures must be included with the report. Receipts should be scanned and submitted electronically to the Chair of District Grants Committee.